Document Management Specialist

The Corporate Development Department at EDP Renewables is looking for a Document Management Specialist, self-motivated individual with high experience in leading a document management area (records or library management) in a technical, energy or legal field.

Empresa : EDP Renewables.
Lugar : Madrid.
Plazas : 1.

Requisitos:

  • Bachelor’s degree in a related field (i.e. Information and Documentation).
  • Minimum of 7 years of work experience in in leading a document management area (records or library management) in a technical, energy or legal field.
  • Full proficiency in English and Spanish is required.
  • Profficient at Document Management tools utilization.
  • Advanced knowledge of Office Package.
  • Ability to be self-motivated and work independently.
  • Ability to meet deadlines and additional project goals while maintaining day-to-dayresponsibilities.
  • Good problem-solving and process design skills.
  • Ability to work in fast-paced, dynamic environment
  • High attention to detail.
  • Ability to work on multiple projects simultaneously and adjust priorities as required.
  • Planning and organizational skills.
  • Strong written and oral communication and presentation skills Interpersonal and teamwork skills.
  • Ability to coordinate multi-disciplinar teams.

Funciones:

The Document Management Coordinator has overall responsibility for the company’s Document Management program. Specific primary responsibilities include but are not limited to:

  • Analyze the document management needs for digital and physical documents for the different companies / geographies, and define potential solutions.
  • Define the strategy for digital and physical documents management.Define, implement and maintain the policies, guidelines and criteria for documents management.
  • Ensure the knowledge and fulfilment of policies across the company.
  • Develop and implement procedures that accurately reflect the intent and purpose of the associated policies.
  • Works with the General Counsel and other internal staff to develop and implement documents retention policies for effective and efficient handling of business records and other information.
  • Centralize the documents management activity both for digital and physical documents:
    • Documents categorization and archiving.
    • Documents search.
    • Enforcement of the records lifecycle.
  • Ensure accuracy and accessibility of information.
  • Implement and communicate the Document Management Tool across the organization and train on its functionalities:
    • Evaluation of document management tools.
    • Selection and integration of document management tools.
    • Coordination of system improvements and works with IT staff in developing, testing,  and implementing system upgrades.
    • Coordinates communication of procedures and employee training regarding proper document filing and storage processes.
    • Support all areas in activities related with document management.
    • Support internal/external Document Management Program audits.
    • Define and develop a Document Management Training program.

FuenteLinkedin